SPS-02234 In-Cell Digital Services

{
  "buyer": {
    "id": "org-16",
    "name": "Scottish Prison Service"
  },
  "date": "2026-03-06T00:00:00Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31358. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n As stated in the procurement documents (Question 2.17 Sustainable Procurement Duty)\r\n (SC Ref:825854)",
  "id": "rls-26-MAR551169",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825854",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000825854",
  "parties": [
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH12 9DJ",
        "region": "UKM75",
        "streetAddress": "One Lochside, 1 Lochside Avenue"
      },
      "contactPoint": {
        "email": "catharine.dempsey@sps.pnn.gov.uk",
        "name": "Catharine Dempsey",
        "telephone": "+44 1313303790",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "id": "National or federal agency/office",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Public order and safety",
            "id": "03",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.sps.gov.uk"
      },
      "id": "org-16",
      "identifier": {
        "legalName": "Scottish Prison Service"
      },
      "name": "Scottish Prison Service",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers St"
      },
      "contactPoint": {
        "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
      },
      "id": "org-48",
      "identifier": {
        "legalName": "Edinburgh Sherriff Court"
      },
      "name": "Edinburgh Sherriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2024/S 000-015178",
      "relationship": [
        "planning"
      ],
      "scheme": "EU-OJ"
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-04-10T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-04-10T12:00:00Z"
    },
    "classification": {
      "id": "72000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "performanceTerms": "As stated in the procurement documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner\u0027s personal accommodation.\r\n The System shall be hosted by the Supplier either on their own premises (\u00e2\u0080\u0098vendor hosted\u00e2\u0080\u0099) using a replicated configuration across the Supplier\u00e2\u0080\u0099s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS\u00e2\u0080\u0099 use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance.\r\n The Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.",
    "documents": [
      {
        "description": "The purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner\u0027s personal accommodation.\r\n The System shall be hosted by the Supplier either on their own premises (\u00e2\u0080\u0098vendor hosted\u00e2\u0080\u0099) using a replicated configuration across the Supplier\u00e2\u0080\u0099s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS\u00e2\u0080\u0099 use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance.\r\n The Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "MAR551169",
        "title": "SPS-02234 In-Cell Digital Services",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551169"
      }
    ],
    "hasRecurrence": false,
    "id": "SPS-02234",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "30211300",
            "scheme": "CPV"
          },
          {
            "id": "30231100",
            "scheme": "CPV"
          },
          {
            "id": "72590000",
            "scheme": "CPV"
          },
          {
            "id": "72500000",
            "scheme": "CPV"
          },
          {
            "id": "30230000",
            "scheme": "CPV"
          },
          {
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "id": "48222000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "14 SPS Establishments located across Scotland plus any new establishments during the Contract Term (e.g. HMP Highland and HMP Glasgow)"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Purchaser has the option to extend the Contract by an additional 3 years"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.\r\n - Assessment will reflect SPS\u00e2\u0080\u0099s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS \u00e2\u0080\u0093 (Pass).\r\n - Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder\u00e2\u0080\u0099s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.\r\n - Failure to provide the requested financial information will result in a Fail.",
          "minimum": "Employer\u0027s (Compulsory) Liability: in accordance with any legal requirements for the time being in force\r\n Public and Product Liability: 5million GBP\r\n Professional Indemnity: 1million GBP",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-10T12:00:00Z"
    },
    "title": "SPS-02234 In-Cell Digital Services"
  }
}